Rights and PrivacyThe Family Educational Rights and
Privacy Act (FERPA) guarantee the following rights to students:
A. The right to inspect and review
the student's education record within a reasonable time after the University
receives a request for access. Students
should request and submit to the University Registrar a “Request to Review
Educational Records”. The Registrar’s Office will make arrangements for access
and notify the student of the time and place where the record may be inspected.
B. The right to request the amendment
of the student's education records that the student believes is inaccurate or
misleading. Students may ask the
University to amend a record that they believe is inaccurate. Students should
request and submit to the University Registrar a “Request to Amend or Remove
Education Records”. If the University
decides not to amend the record as requested by the student, the University
will notify the student of the decision and advise the student of his or her
right to a hearing regarding the request for amendment. Additional information regarding the hearing
procedures will be provided when the student is notified of the right to a
right to consent to disclosures of personally identifiable information
contained in the student's academic file, except to the extent that FERPA
authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure
to school officials with “legitimate educational interests”. A school official has a legitimate
educational interest if the official has a “need to know" information from
your education record in order to fulfill his or her official responsibilities.
Examples of people who may have access, depending on their official duties, and
only within the context of those duties, include persons employed by the
University in an administrative, supervisory, academic or research, or support
staff position (including law enforcement unit personnel and health staff); a
person or company with whom the University has contracted (such as an attorney,
auditor, or collection agent); a person serving on the Board of Trustees; or a
student serving on an official committee, such as a disciplinary or grievance
committee, or assisting another school official in performing his or her tasks.
D. The right to file a complaint with
the US Department of Education concerning alleged failures by the University to
comply with the requirements of FERPA.
The University may disclose directory
information upon request without written consent from the student. Directory
address, telephone listing
of attendance, degrees and awards
recent previous school attended
and place of birth
Please note you have the right to
withhold the release of directory information. To do so you must request and
submit a “Request to Prevent Disclosure of Directory Information”, available
from the Registrar’s Office. There are
two important details regarding placing a “No Release” on your record:
The University may receive requests for directory information
from a variety of sources outside of the institution, including prospective
employers, the news media, honor societies, parents, relatives, etc. Having a
“No Release” on your record will preclude release of such information, even to
· A “No Release”
applies to all elements of directory information on your record. We do not
differentiate between directory information elements.
A copy of the Act, more details about
your rights and any University policies related to the Act are available from
the Registrar’s Office.
Questions concerning FERPA should be
referred to the Registrar’s Office.