(SCI) Privacy of Student Records - FERPA PDF Print E-mail

Rights and Privacy

The Family Educational Rights and Privacy Act (FERPA) guarantee the following rights to students:

A.     The right to inspect and review the student's education record within a reasonable time after the University receives a request for access.  Students should request and submit to the University Registrar a “Request to Review Educational Records”. The Registrar’s Office will make arrangements for access and notify the student of the time and place where the record may be inspected.

B.     The right to request the amendment of the student's education records that the student believes is inaccurate or misleading.  Students may ask the University to amend a record that they believe is inaccurate. Students should request and submit to the University Registrar a “Request to Amend or Remove Education Records”.  If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided when the student is notified of the right to a hearing.

C.     The right to consent to disclosures of personally identifiable information contained in the student's academic file, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with “legitimate educational interests”.  A school official has a legitimate educational interest if the official has a “need to know" information from your education record in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties, and only within the context of those duties, include persons employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

D.     The right to file a complaint with the US Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

The University may disclose directory information upon request without written consent from the student. Directory information includes:

·       Name, address, telephone listing

·       Dates of attendance, degrees and awards

·       Field of study

·       Most recent previous school attended

·       Photographs

·       Date and place of birth

·       E-mail address

Please note you have the right to withhold the release of directory information. To do so you must request and submit a “Request to Prevent Disclosure of Directory Information”, available from the Registrar’s Office.  There are two important details regarding placing a “No Release” on your record:

·       The University may receive requests for directory information from a variety of sources outside of the institution, including prospective employers, the news media, honor societies, parents, relatives, etc. Having a “No Release” on your record will preclude release of such information, even to those people

·       A “No Release” applies to all elements of directory information on your record. We do not differentiate between directory information elements.

A copy of the Act, more details about your rights and any University policies related to the Act are available from the Registrar’s Office.

Questions concerning FERPA should be referred to the Registrar’s Office.



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